South Yorkshire Passenger Transport Executive
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Connecting us together

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The following information is designed to outline our recruitment process and to help you successfully complete your application form. Your application form plays an important part in the selection process and will be used as the basis for shortlisting you for the role you are applying for. You must complete all sections of the form, making sure you provide all the information clearly and accurately.

To assist us in minimising administration costs, save paper and most importantly process your application efficiently, we encourage applicants to apply online by registering and logging into the CareersCentre and following the instructions. Once you have submitted your application, you will receive a confirmation email containing a PDF version of your completed form for your files.

If you are not able to apply online, application forms can be downloaded from this site on individual vacancy pages. If you are completing the form by hand, please write clearly in black ink, and send your completed application to:

Human Resources Team
11 Broad Street West
S1 2BQ

(Please do not send CVs as these will not be considered).

If you require this information in other languages or formats such as Braille or audio tape, please contact the Human Resources Team on 0114 221 1252 or email

If you have any concerns or comments about our recruitment and selection procedure, please contact the Business Partner Manager - Human Resources on 0114 221 1241 or email



Before you start


Every role has a job description and person specification to outline the main duties and the knowledge, experience, skills and, where appropriate, the qualifications required. You should read the job description and person specification before completing the application form.

If completing by hand, it is a good idea to make any notes on a separate sheet to help you organise your thoughts as the criteria in the person specification will be used to shortlist applicants. If you run out of space on the application form, please feel free to provide information to fully support your application on an additional page. You should provide examples to support statements from your current or previous work, voluntary work or personal life.

Check the closing date and allow time for your form to reach us. We will not normally consider applications received after midnight on the closing date which is stated on the advert. It’s also a good idea to keep a copy of your completed application form (online applicants will receive a PDF version of their completed form by email).


What happens after your have submitted your application form?

If you are successful at the shortlisting stage we will contact you shortly after the closing date to arrange for you to attend a selection event. If you have not received any correspondence from us within 4 weeks of the closing date you should assume that your application has not been successful on this occasion. We hope that an unsuccessful application will not stop you from applying for another role with us in the future.

If you would like to receive feedback following your attendance at a selection event we will be happy to provide this.


Medical clearance

If you are invited to a selection event you will be sent a medical questionnaire to complete. The information you give on this form will be screened by our Occupational Health specialist if you accept an offer for a post. This form is private and confidential and will only be seen by our Occupational Health specialist.

If you have/had a health problem you may be required to see an Occupational Health Nurse so any medical issues can be investigated to ensure you are fit for the role. If you declare yourself disabled and require reasonable adjustments, please be prepared to tell us if you need any aids and adaptations or other requirements to help you do the job. Reasonable adjustments will be made where possible and could include changes to duties, equipment etc.



If you are successful you will be contacted by telephone as soon as possible after the selection event. Appointments are subject to health clearance and receipt of two satisfactory references. Where candidates agree, references may be taken up prior to a selection event. A probationary period is applied to all new appointments to assess suitability. A full Contract of Employment will be issued to you prior to commencement.



The notice period which operates on both sides to terminate the Contract of Employment is 1 month, or 3 months, depending on the role.




Please bear in mind that: 


  • If you are applying for more than one role you should complete a new application for each position – don’t send the same information for different jobs, unless it is suitable because you need to ensure the information you provide meets the criteria in the person specification.
  • If you already work with us, please don’t assume that we know everything about you – you must give all the relevant information on your application form.


Section 1. Personal details

Please complete all your details so that we can contact you, if appropriate, to arrange attendance at the selection event process. Please note that the shortlisting and selection event panel do not see your personal details and it will not be used in the recruitment process.

Under current legislation you will be asked to confirm you are entitled to work in the UK at the application stage by detailing your National Insurance Number. If you are invited for a selection event you will be asked to provide proof of this entitlement – for example passport, birth certificate or valid work permit. You will also be required to bring proof of your National Insurance Number and your Driving Licence, if appropriate.


Criminal convictions

You are required to detail any spent or unspent convictions on the application form. If the role you are applying for requires a Criminal Records Bureau (CRB) check this will be detailed in the application information. A CRB form will be sent to you for completion at the provisional offer stage if appropriate. Further information about CRB checks can be found at 


Availability for a selection event

Selection event dates are shown on the advert in most cases. Please state on the application form any dates when you would not be able to attend a selection event.


Employee interests

SYPTE requires you to declare any financial or non-financial interests you or a close relative has which may conflict with the interests of SYPTE. Examples of such interests are other employment, running a business, beneficial interest in property or land and relationships with existing SYPTE employees or councillors.


Section 2. Equal Opportunities Monitoring

SYPTE is committed to providing equal opportunities and diversity in all its employment practices and provision of all its services. The information you supply in this section allows us to monitor our recruitment and selection process and ensure we are attracting applicants from all areas of the community as we aim to create a workforce representative of the community. Please note that the shortlisting and selection event panel do not see this information and it will not be used in the recruitment process.

Download a copy of our Diversity Policy here.



We comply with relevant disability legislation. Whether you disclose a disability is a matter of personal choice, but if you do, it allows us to make reasonable adjustments for you at all stages of the recruitment process. Under the national Disability ‘Two Ticks’ Symbol Scheme, SYPTE is committed to arranging a selection event for all applicants with a disability who meet the essential criteria for the role.


Data Protection

If your application is unsuccessful the information contained in your application form will not be held for longer than 6 months and will be destroyed in accordance with current Data Protection legislation. If you are successful then your application form will become part of your employment record.



You are required to sign the application form to agree to us storing and using your personal information for the recruitment process and to confirm all the details you have supplied are correct. If you have submitted your application form electronically you will be asked to sign the form at the selection event if appropriate.


Section 3. Education, professional and technical qualifications

If we ask for a qualification in the person specification, make sure that you supply us with all the information we ask for, for example, grades, levels. If you are invited for a selection event you will be required to bring original certificates or proof of all qualifications from the examining body. You should also include details of membership of any professional bodies.

Details of any other training you have undertaken relevant to the role for which you are applying should also be given including seminars, short courses and workplace training.


Section 4. Employment experience

Please provide details of your employment history starting with your current or most recent employer. This can include voluntary and unpaid work that you feel is relevant to your application. Please give brief details of duties you undertook including your salary. If there are any gaps in dates please explain why, for example if you were unemployed.


Section 5. References

You are required to provide two references to verify the information you provide in your application. References must cover the last 3 years of employment or education. Please indicate whether we may contact your referees prior to an offer of employment being made. Reference details should be provided as follows:


Employment position 

Reference 1 

Reference 2 

Currently employed From current employer From employer prior
to current
Not currently employed From most recent employer

From previous employer (if your last employer was for less than 5 years)

Never been employed

One character reference from your most recent school, college, university or similar learning organisation

One character reference -  this should not be from a family member


From an organisation who can verify self-employment dates, your honesty and reliability - eg bank or accountant From previous employer
(if self-employed for less than 5 years)


Section 6. Any other details in support of your application

This is where you are asked to demonstrate that you meet the requirements of the post and is your opportunity to tell us why you should be offered the role. Using the job description and person specification, you should highlight your knowledge, skills, experience and personal qualities giving examples to support each statement rather than just stating that you possess the skills. Remember to include life experiences eg. voluntary work, educational experiences, training, experience gained through personal interests, domestic life and any jobs that you have done, use extra pages if necessary (if completing by hand) but remember - quality not quantity!

Make sure you return your completed application by the specified closing date.

Thank you for applying to work with us and good luck with your application. 




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